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Accounting/ Administrative Assistant

Cultural Arts Council of Douglasville/ Douglas County, Inc.
Job Description
Accounting/Administrative Assistant
Position Description
Full time 
March 2018
 
DUTIES
The Accounting/Administrative Assistant will assist the Executive Director in managing all financial matters and budgetary records of the Cultural Arts Council of Douglasville/Douglas County, Inc. and will assist the Executive Director and other staff and/or volunteers with management of the facility (janitorial, recommended maintenance, etc.).
SECONDARY AREAS OF RESPONSIBILITY: To assist with and coordinate rentals of the facilities (main center and Wynn building), to assist the Executive Director with managing and developing volunteer support, to assist with maintaining and developing membership and to assist with planning, prep and production of special events.
 
AGENCY OVERVIEW AND POSITION REQUIREMENTS
The non-profit CAC was founded 31 years ago and is housed in a grand historic house, prominently situated on Campbellton Street, across from DC High School.  In addition to the Gallery Exhibits, the CAC manages two arts camps, three semesters of arts classes, a Family ArtsVentures! performance series in the schools and for the public, and an annual “Mad Hatter’s Tea Party” celebration. To make all this possible three fund raising/festival events are organized by CAC – Taste of Douglasville in May, Chili Cook-Off in October and a GALA in November.
 
A staff of 1 FTE and 2PT and a very active Board of Directors makes all this possible. While each staff member has a specific set of program responsibilities, everyone pitches in and helps to make all programs successful.
Work is fast-paced, deadline-driven and quality and results oriented.
 
Responsibilities include but are not limited to the following:
•Reconciles invoices and identify discrepancies
•Creates and updates reports
•Processes reimbursement forms
•Prepares bank deposits and checks
•Enters financial transactions into Quickbooks
•Checks spreadsheets for accuracy
•Maintains digital and physical financial records
•Issues invoices to customers and external partners, as needed
• Files payroll documents
• Prepares financial statements and treasurer reports
•Assists with other tasks as noted above and as assigned
 
 
 
 
Job Requirements:
•Prior work experience in accounting (at least 1 year)
•Knowledge of basic bookkeeping procedures
•Good math skills and the ability to spot numerical errors
•Must have hands-on experience with MS Excel and accounting software (e.g. QuickBooks)
•Must have good organization skills
•Ability to handle sensitive, confidential information
•Must have Impeccable attention to detail
•Ability to work independently and problem solve
•Ability to work effectively in a team setting; excellent communication skills
 
Software Regularly Used:   Microsoft Word, Excel, Quickbooks expertise required
 
Work Expectations:  Work 40 hrs.  a week, on site at CAC (open 9-5, M-F).  This position reports to the Executive Director.  (Schedule may vary based on the needs of the CAC). This is currently a full time position.
 
Compensation:  $11/hr.  After a 3 month probationary period, upon satisfactory performance assessment, salary will go up.
 
Benefits:
* Full time – no benefits associated with position. 
 
HIRING PROCESS & TIMEINE:
* Position is now available and will remain open until filled.
 
 
The Cultural Arts Council Douglasville/Douglas County does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.
 
Send resume and cover letter to: Emily.Lightner@Artsdouglas.org
Emily Lightner
Cultural Arts Council
Po Box 2018
Douglasville, GA  30133
www.artsdouglas.org
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