Program & Events Coordinator

Job Title:                   Program & Events Coordinator
Reports To:               Vice President
 
Summary: Under the management of the Vice President, this position oversees management for all Chamber events, including but not limited to, logistics, coordination, budgets, and volunteers.
 
Essential Duties and Responsibilities 
Event Coordination:

• Support aspects of event production for Chamber signature events
• Manage aspects of event production for Chamber events including monthly networking events, professional development programming, government affairs events and leadership program events. 
• Coordinate sponsorship fulfillment, event collateral distribution, and post-event reports
• Recruit and manage volunteers (if needed)
• Attend events and assist with setup/breakdown, etc.

• Coordinate the Youth Leadership Douglas program including recruitment, selection, curriculum, meetings, and mentor program
• Assist with Douglas County Young Professionals in an administrative capacity including attending all monthly meetings, updating and providing monthly budget, updating online forms, and updating online calendar of events
• Assist with Leadership Douglas program logistics as needed

• Assist with scholarship process for Chamber Foundation programs

• Assist with management and maintenance of events & programming calendars

• Assist with event registration and provide customer service for event registration 

• Assist with event preparation, such as name badges, handouts, etc.  

• Provide administrative support to staff as directed by supervisor  

• Produce and maintain accurate records and planning timelines for special events
• Develop and maintain event calendars and timelines for Chamber staff and event committees
• Maintain current event budget reports and ensure budget conformance

• Preferred minimum 2 years professional experience in event planning, nonprofit or hospitality
• Relevant bachelor’s degree or demonstrated experience in program and event management, nonprofit or hospitality preferred but not required
• Goal-oriented: Candidate must be results-driven, with a strong commitment to growing programs, events, and the small business community we serve
• Teamwork and leadership: Candidate must manage, motivate and work effectively with our team, as well as with partner and key stakeholder organizational leadership.
• Highly organized: Candidate must be able to effectively manage time in order to juggle multiple responsibilities.
• Excellent public speaking skills: Candidate must be comfortable in speaking to small and large groups about the mission and the strategy.  They must have the capacity to both inform and inspire audiences as a community champion for small business.
• Technology savvy, experience with content management systems (CMS), or willingness to be trained in addition to presentation and design.
• Strong interpersonal and relationship building skills, ability to interact with senior level business leaders.
• Excellent business correspondence skills-both written and spoken to clients, stakeholders, and internal departments
• Positive attitude and a willingness to learn.

• Microsoft 365 Suite Applications, including Word, Excel, PowerPoint, Teams, and Outlook
• Membership/non-profit CRM database management (preferably ChamberMaster)
• Electronic file sharing systems such as Dropbox or SharePoint
• Video meeting applications such as Zoom or WebEx
• Must have/maintain a dependable vehicle with proof of license and insurance.

• Professional resume
• Cover Letter containing salary/commission requirements.